Diverse, adventurous, socially conscious, and fun—Kerbey Lane Cafe embodies what’s best about Austin, Texas. They opened their first location in a small house on Kerbey Lane in 1980 when they sensed a market for affordable food cooked with fresh, locally grown ingredients.
Still today, they pride themselves on their seasonal menus, with many ingredients purchased from local farms and vendors, ensuring freshness and a unique Austin taste.
Prior to Restaurant365, Kerbey Lane’s operational and financial information was dispersed across several different systems. Point-of-sale information was in one place, inventory and food cost in another, and financial information in still another. At the end of the day or period, their data never seemed to balance, and they spent too much time reconciling.
Inventory and ordering were also a headache for Kerbey Lane. Without any type of purchase order system in place, their ordering was inefficient. They would manually figure out quantities to order, call each food supplier and order over the phone, and receive deliveries without a way to validate them to the original order. Invoices would come into the restaurants, be sent to accounts payable, and a check would be written for each store. The process was tedious and prone to errors.
Kerbey Lane realized they needed one fully integrated system that could meet all of their operational and financial requirements. They decided to replace their Aloha Inventory and MAS90 accounting system with Restaurant365. They went live with Restaurant365 software in all five of their locations, plus their commissary, in June 2012.
Kerbey Lane immediately benefited from having all of their POS information polled into one system for daily sales reporting and integration with accounting. “With Restaurant365, we save a huge amount of time by not having to do so many checks and balances. Restaurant365 gives us confidence that our numbers are always correct,” says Michael Jackson, Director of Restaurant Logistics for Kerbey Lane.
Restaurant365’s electronic ordering greatly expedited Kerbey Lane’s ordering process. Now, they simply enter new order quantities into their standing order. A purchase order automatically goes to the vendor, the restaurants validate the delivery to the original order, the vendor invoices automatically go to accounts payable, and accounts payable only needs to print one check per vendor.
“Our food supplier was not previously compatible with Restaurant365’s electronic ordering feature. I called Restaurant365, and they developed the integration for us. Restaurant365’s customer service is unbeatable,” says Jackson.
Kerbey Lane has always taken pride in keeping relatively low food costs, so they were pleasantly surprised to see that Restaurant365 cut their costs by 1.5% of sales in the first six months of using the software!
Michael Jackson, Director of Restaurant Logistics
Kerbey Lane continues to expand and evolve, but no matter what else changes, the quality of their ingredients and passion for making fresh, delicious, affordable food for the Austin community remains constant. Restaurant365 is Kerbey Lane Cafe’s newest fresh ingredient and part of their recipe for success.
1.5% reduction
in food costs within 6 months
Greatly expedited
inventory & purchasing capabilities
Significant time saved
on accounting processes
Discover how you can start achieving savings like these for your business
500 Technology Drive, Suite 200
Irvine, CA 92618
Westech 360
8911 N Capital of Texas Hwy
Building 1, Suite 1200
Austin, TX 78759
Restaurant365 bridges the gap between accounting and operations by centralizing all data, helping restaurant operators to become more efficient, accurately forecast, and tackle any challenge or opportunity with speed and accuracy.
