In the heart of East Texas, Chris Johnson, the owner of Whataburger franchisee GVCS, is continuing his family’s legacy. Johnson grew up in the business and expanded GVCS from a small operation into a thriving multi-unit franchise. As the business grew from five to 12 locations, managing financials and operations with QuickBooks became increasingly difficult, creating bottlenecks that hindered further expansion. With ambitious plans to triple its footprint, GVCS needed a smarter, more scalable solution to streamline accounting and drive profitability.
As GVCS rapidly expanded its Whataburger footprint, Johnson found the business quickly outgrowing its accounting software, QuickBooks. Managing multiple entities, laboriously logging in and out of files, and the lack of consolidated reporting made it difficult to track and improve profitability, making it clear that the business needed a more integrated solution to propel the business forward. It needed an accounting solution that could address the following business challenges:
To sustain its growth trajectory and improve operational efficiency, GVCS turned to Restaurant365 for an integrated, all-in-one system that could not only handle the complexities of a rapidly growing franchise group, but could give leaders at all levels the ability to dig into the financial details of the business to drive profitability.
Recognizing the need for a more powerful and scalable accounting solution, GVCS turned to Restaurant365 Accounting after a recommendation from Whataburger’s headquarters. The platform provided a fully integrated financial management system, eliminating the inefficiencies of QuickBooks by allowing for seamless multi-location reporting and real-time insights. With automated accounting processes, GVCS drastically reduced the time spent on manual bookkeeping, freeing up leadership to focus on strategic growth. Restaurant365’s accounting platform consolidated reporting and advanced financial tracking enabled the team to monitor and manage food costs, analyze P&L statements daily, and make data-driven decisions that improved profitability. With automated workflows and real-time visibility, GVCS gained the financial control necessary to support its ambitious expansion plans.
I couldn’t grow my business without Restaurant365. It’s hard to have different systems for everything, especially when you’re growing quickly.
Chris Johnson, Owner
GVCS, a Whataburger Franchisee
Since implementing Restaurant365, GVCS has significantly streamlined its financial operations, cutting down manual accounting hours and increasing overall efficiency. The ability to generate real-time consolidated financial reports has provided leaders with instant visibility into store performance, reducing the time spent on financial reconciliation by over 50%. Instead of logging in and out of multiple QuickBooks files, GVCS can now manage all locations seamlessly from a single, centralized platform.
With automated reporting and financial tracking, GVCS has improved its ability to monitor food costs and analyze P&L statements on a daily basis, rather than waiting for end-of-month reviews. This shift has led to better cost control and more accurate forecasting, helping to maintain tighter profit margins across all locations. The efficiency gains from Restaurant365Â have also made it easier to identify areas for improvement, ensuring each store is operating at peak profitability.
I’m able to do everything I want to with Restaurant365. As far as food management goes, I think we’re tighter and closer to numbers than ever.
Chris Johnson, Owner
GVCS, a Whataburger Franchisee
Armed with these new insights and operational efficiencies, GVCS is now on track to triple its store count, expanding from 12 to 38 locations. The reduction in financial bottlenecks has empowered leadership to focus on strategic growth, ensuring that each new location is set up for success. As GVCS continues its expansion, Restaurant365 remains a critical tool in driving profitability, efficiency, and long-term sustainability.
By adopting Restaurant365, GVCS transformed its financial operations, gaining the efficiency and insights needed to scale its business successfully. With automated reporting, real-time financial visibility, and improved cost control, the franchisee is now well-positioned for continued growth. As GVCS moves toward tripling its footprint, Restaurant365 remains a key partner in driving operational excellence and long-term profitability.
300% growth plan
expanding from 12 to 38 locations
50% time reduction
spent on financial reconciliation
Increased reporting frequency
Daily reports instead of end-of-month reviews
Discover how you can start achieving savings like these for your business
500 Technology Drive, Suite 200
Irvine, CA 92618
Westech 360
8911 N Capital of Texas Hwy
Building 1, Suite 1200
Austin, TX 78759
Restaurant365 bridges the gap between accounting and operations by centralizing all data, helping restaurant operators to become more efficient, accurately forecast, and tackle any challenge or opportunity with speed and accuracy.
